Office meeting spaces have continued to evolve over the past decade. While conventional boardrooms still play an important role, today’s organizations use a wide range of other meeting spaces to foster workplace collaboration and camaraderie.
Why does it matter?
Communication and collaboration are essential for teams to thrive, especially in the era of hybrid work and increasing rates of employee resignation. A greater variety of meeting spaces—beyond just formal conference rooms—can make it more enticing and comfortable for employees to meet and collaborate.
In this post, we explore some of the most common types of meeting spaces in the modern office and how they can be used.
1) Large boardrooms
To be clear, the conventional conference room is not yet obsolete and likely never will be. These meeting spaces are extremely important for your larger teams to convene in a quiet, enclosed space. In the modern office, glass walls are often used to allow more natural light to enter the space, while still keeping meetings private. Today’s conference rooms are also increasingly equipped with video conferencing systems for enhanced communication with remote teams.
2) Small to medium-sized conference rooms
Your smaller teams shouldn’t have to huddle around the end of a gigantic boardroom table. This is a wasted use of space. Instead, smaller conference rooms should be used to create a more intimate space for collaboration. If desired, these rooms can be more casual than your formal boardrooms, while still offering presentation tools and video conferencing systems.
3) Huddle rooms
Huddle rooms are even smaller meeting spaces, usually sized to accommodate 5 to 7 people or even fewer. These rooms are designed for quick, often impromptu meetings with a small group of people. They can also be used to meet with visitors, such as clients and vendors, without the need to reserve your larger conference rooms. Like larger meeting spaces, these rooms can also leverage video conferencing technology, but in general, the meetings in these spaces tend to be more informal.
4) Brainstorming spaces
These spaces are all about ideas, innovation and relaxed conversation. Sometimes enclosed, sometimes open, they tend to stray from conventional meeting tables and instead incorporate plush furniture, lounge chairs and pillows. Unlike traditional meeting rooms, these spaces are designed to provide a much more low-key environment for workers to share ideas.
5) Gaming & AV rooms
Yes, collaboration and productivity still happen even when your teams are having fun! That’s why many organizations now have designated game rooms, cinemas and other AV-equipped spaces in their offices. Even when the objective isn’t a formal meeting, these spaces help workers to unwind and “reset” in between their most important projects.
6) Meeting booths
This is the smallest type of meeting space, designed to accommodate only a few workers or even just one employee. These rooms provide a quiet space for client calls and quick conversations, especially in noisy open-plan offices. They can also be used as ad hoc workspaces for remote employees when they need to visit the office.
Modernize your meeting spaces
Discover how Rampart’s glass architectural walls can make your meeting spaces more modern, comfortable and productive. Contact us today for a free consultation.